Planning the Video Shoot

Good planning is essential in any enterprise if you want it to succeed. Video production is no different, especially if you want to avoid having to make decisions on location or creating problems during edit.

Even on the easiest shoot, having a schedule will help get the most important shots in first and plan logistics or interviewees. If shooting outside it is double essential to have a schedule as it will factor in the environmental aspects of the shoot as well as the practical ones.

A good schedule will include;

• Time for a recce. This is essential in planning where to get sited and set up, the light conditions at the time of day, and any other factors like traffic noise, aircraft or other things that could interrupt a shoot. Consideration should be given to the area and time of day. There is no point shooting near a school or factory when its knocking off time. Also recce a “plan b”, if something happens to the original site, have a backup site ready to go.
• A timetable and shooting schedule. Allocating time to take the shots, conduct the interview, film the occasion or whatever. Planning how long each detail needs and setting it into a schedule. Considering the environmental factors as noted above should also feature in the timetable. Avoiding high traffic or noisy times if shooting outside, avoiding flight paths or bus routes.
• Time for travel and set-up. Something often missed by newcomers. The traffic conditions can vary, breakdowns happen and the equipment doesn’t come out of the box ready to go. Adequate time should be allocated for unforeseen circumstances and to set up the shoot.
• Take into account the weather forecast is working outside. This is an important factor as many shoots need ideal conditions in order to work. Different weather conditions may mean different shots, microphones and lighting. Knowing in advance what to expect can help you when packing the kit.
• The needs of any interviewees or contributors. Advance planning of all those needed to make the piece happen. Especially civilians or other contributors not with the crew. Taking their needs into account will make for a far more effective and congenial shoot.
• A script will also form part of a schedule. This will help you adapt if the situation changes. It’s much easier to change tack or ad-lib if you know the general direction of the piece. It will allow you to keep the thread if the unexpected happens.

The old adage “failing to plan is planning to fail” is as true here as anywhere. Having a comprehensive plan, and a good idea of what’s going on, where and when, will allow you to concentrate of capturing great footage, while allowing you to react to situations as they arise, but not be surprised by them.

These elements are what separates a good video production from a great one. Awards are won when the crew is prepared but able to capture the unexpected.